Church Council Minutes
Next meeting will be July 23rd at 1 pm in the Conference room.
First United Methodist Church Hamilton, Texas
January 15, 2017
Minutes of the Hamilton FUMC Church Council
The Administrative Council met Sunday, January 15, in the conference room with the following in attendance: Chairman Rodney Craddick, Chuck and Cheryl Clutter, Donna Anglin, Helen Townsend, Debbie Payne, Harmony Thompson, Judy Roach, Steve Heyroth, Richard and Linda McClellen, Jennifer Kidd, Charlette Boyd, John Hansard, Ken Shaffer, Mark Henkes, Pastor Katie, and Joy Mooney.
Chairman Rodney Craddick called the meeting to order at 1:00 p.m. Pastor Katie gave a devotional from Corinthians on “Calling Forth Gifts.” Minutes of the previous meeting were distributed. Ken Shaffer moved to accept them, Helen Townsend seconded, and they were approved. Rodney presented the Dec. Financial Report, showing contributions at 92% of projected amount, and expenditures at 89% of those projected. He announced that we are within $300 of having the total needed for the Youth Building Renovation; he distributed a statement from Edward Jones, showing an increase in investments, due to accumulated dividends.
Ken Shaffer presented a report on behalf of the Trustee Team. A new dishwasher has been installed in the parsonage. He pointed out the need to replace a gas valve in the Youth Building. Ken was asked to contact a professional to inspect the church’s masonry. The two pews, which were to be moved from the sanctuary, have been cut down and installed in the chapel; the cushions still have to be adapted. The Trustee Team was asked to check on the down spout and drain between the sanctuary and education building. Also, the trustee team needs to deal with the leak in the closet on the east side of the main church building. And, the faucet on the corner of the main building froze, and the Trustee Team was asked to contact someone to replace it. Steve pointed out that the right hand projection in the sanctuary is drooping, and Rountree needs to return and check it out. Richard McClellen said that the Genesis Class wants to replace the blinds in the conference room; the UMW has offered to install dishwashers in the kitchen.
Cheryl Clutter announced that the Cooking with Friends and Neighbors Classes will start up again on January 18th. The UMW coordinates this program with AgriLife. First State Bank will once again give money for this program. Each person who attends gets a bag of groceries, and AgriLife gives door prizes. Twenty to twenty-one persons attend each time. Cheryl asked if the UMW can ask the council for help with money for groceries, if need be. Pastor Katie will check on the monetary award that we were to receive from the One Matters Discipleship Award presented to us this past year at annual conference.
Pastor Katie submitted that we are attempting to get a Cub Scout charter here. A benefactor has given $1000 for this program. We need a volunteer youth coordinator from the church to work with the Boy Scouts. Pastor Katie said that the sign for our Community Library has blown away. We are in need of steps to climb to access the library.
Pastor Katie has contacted the Conf. Dir. Of Finances concerning contract and payment procedures for our Youth Building renovation. Rodney submitted that we have a list of all work that contractor, Robert Hinton, will be doing and a schedule for payments. March 15 is the projected completion date. Rodney will notify the contractor that final payment will not be made until all work is completed.
Pastor Katie announced that she will meet this week with the Evangelism Team. She suggested that the Evangelism Team meet with the Discipleship Team to plan Lenten programming.
Chairman Craddick asked the group to elect a vice-chairman for the Ad. Council. He nominated Harmony Thompson. Helen Townsend seconded the nomination, and the group approved the nomination. Pastor Katie announced that in the event of a pastoral change, our Staff Parish Relations Team must meet with Lamkin FUMC. Pastor Katie announced that she will be retiring in July, so it is important that this committee be complete and in place. Charlette moved that the chairman of our Ad. Council meet with the Staff Parish Relations Team when it is necessary for them to meet. Mark Henkes seconded the motion, and the motion passed.
Donna Anglin submitted that she and Garland had attended a West District zone meeting this past week. This zone includes churches from Comanche, Hamilton, Lamkin, Gustine, and Mullen. At this zone meeting, the group suggested that churches join together to share programs and/or mission projects. Another meeting is scheduled for February. Pastor Katie has a conflict on the indicated date, and Donna will try to get the date changed.
Linda McClellen suggested changing the beginning worship time on Sundays to 11:00 a.m., giving Pastor Katie time to return from Lamkin. The council was in agreement. March 1st will be the starting date for this change.
Rodney announced that the next Church Council meeting will be April 23rd. Pastor Katie announced that the SPR Team will meet on Wednesday at 5:00 p.m. with representatives from Lamkin UMC. With no further business, the council adjourned at 2 p.m